How to use MAP

Get to grips with using the MAP toolkit in 5 easy steps!

Step 1: Consider your aim

The MAP toolkit has been designed to support a range of library activities.  What is your motivation for using the MAP toolkit?  Are you embarking on a new project?  Is there a particular element of your service that you need to justify?  Do you need to demonstrate the impact of your service as a whole?  Do you want to propose a service development or new initiative?

The MAP toolkit has been used for a variety of purposes, including:

  • Business planning
  • Bidding for funding
  • Showing examples of best practice
  • Planning new projects
  • Protecting existing services
  • Mapping out current service provision

To view some examples of how other services have used the MAP toolkit, you may find it useful to visit our portfolio of Case Studies.

Step 2: Identify the drivers for change

A driver is a factor that shapes the direction of your organisation.  The MAP toolkit has identified what we perceive to be the key drivers that influence the work of NHS organisations locally, regionally and nationally.

Exploring the drivers that are in the MAP toolkit will give you a broader understanding of the wider NHS context at a crucial time of change.  We have summarised national and regional drivers to enable to you easily digest the key messages of each driver and it’s implications for health libraries.

The catalogue of drivers that feature in the MAP toolkit are organised in the following way: 

  • National Drivers will allow you to gain an understanding of the key drivers that may be influencing the direction of the NHS nationally.
  • Regional Drivers enable you to gain a regional perpsective of NHS drivers in the North West of England.
  • Local Drivers may also influence your project.
  • Additional Drivers are other initiatives that may impact on the work of health libraries and underpin your project.

Having an awareness of the key drivers that align your project with organisational priorities enables you to ‘talk the same language’ as colleagues within your organisation. 

Step 3: Capture your idea

Use the Ideas Capture Sheet to draft a project plan.  This tool encourages you to think about your project team, timeframe, resources required and how your project is aligned with the drivers you have explored.

You can use this tool to plan library activities which fall outside of your ‘core’ services, such as:

  • bespoke services that have been tailored for a specific client group, e.g. journal club;
  • one off library project, e.g. developing a fiction collection;
  • information consultant work, e.g. records management, web development provided to other departments.

You can also use the template to map out proposed new services or initiatives, then in presenting your idea to stakeholders within your organisation.

You can also view our collection of examples from other librarians.

Step 4: Tell your story

Once your project is underway or completed, you can use the MAP Stories template to write it up as an informal case study.

Writing up your project allows you to:

  • Demonstrate the impact of the project;
  • Align your project’s successes with the wider objectives of the organisation;
  • Share good practice with colleagues;
  • Ensure your work is visible to stakeholders and senior managers;
  • Reflect on any lessons learned to inform future development.

You may find it useful to view the portfolio of MAP Stories that have already been written up by other health libraries.

Step 5: Demonstrate impact!

Use the tools highlighted above to demonstrate the impact of your work within the wider context of your organisation.  You can do this in a variety of ways, such as:

  • Use the Ideas Capture Sheet to initiate discussions about a service development within your team;
  • Share your project with stakeholders within your organisation to demonstrate the impact of your work;
  • Publish your case study in your Trust’s newsletter to publicise the good work you are doing;
  • Use your Ideas Capture Sheet to inform a business case to propose to senior managers;
  • Publish your MAP Story to the MAP toolkit to share your good practice with the wider health library community.

We encourage you to submit your Ideas Capture Sheet or MAP Story to the MAP Toolkit so that your good practice can be shared within the library community.  By submitting your work to be included as an example in the MAP toolkit, you’ll be helping us to expand our portfolio of case studies that demonstrate the value and impact that health libraries make within the wider health community.

To look at some examples of how other libraries have demonstrated the impact of their services, visit the Impact Assessment section of the toolkit.

As well as demonstrating the impact of library activities, using the MAP toolkit has many other benefits to you and your service.  Using the toolkit enables you to:

  • Talk the same language as NHS colleagues;
  • Protect and develop library services;
  • Record the impact of one-off projects / initiatives;
  • Gain awareness of the ‘bigger picture’;
  • Share good practice within the library community – ‘Do once and share’.
If you have any further enquiries or would like to find out more please contact the MAP Steering Group.

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